We have a physician utilization problem

Do we really have a looming physician shortage? We may, but even more acutely I believe we have a physician utilization problem, most particularly in primary care. After shadowing approximately 50 primary care physicians across the country and engaging physicians in conversation during 150 or so presentations on improving the delivery model of care, my observation is that 70-80% of the PCPs work output is direct waste: computer order entry, prescription processing, composing the billing invoice, filling out mammogram requisitions including typing in the date and location of the last mammogram, working an inbox full of random notifications and disconnected results, typing the visit note.

In many ways physicians have become the data entry clerks and data processors for convenience of back end auditors and distant researchers. And because most of this work is “off-the-clock” (there is no additional pay when the physician takes on work previously done by receptionists, transcriptionists, medical records clerks and pharmacists or new work created in the service of big data initiatives, such as ICD-10) it is free to the organization’s bottom line.

What percentage of time are health professionals optimally using their skills, i.e. working at “top of license” (TOL)?  My guess is that at best only 20-30% of a primary care specialist’s day is spent on direct clinical care.  It would be a fruitful to study top of license time (TOLT) in what I propose as a new field of practice science. (We spend billions of dollars each year on tests and treatments, but almost nothing on the basic science of the delivery model for those tests and treatments.)

TOLT study will help identify the hidden waste within the health care system, and begins to address my suspicion that we don’t so much have a workforce problem in primary care, but rather we have a workforce utilization problem.

Secondary questions follow:  How does “top of license time” (TOLT) vary across physician specialties?  My hypothesis is that TOLT is lowest in primary care, highest in procedural specialties, and generally tracks with RVU generating capacity across specialties.

What lives in the space between TOL of a nurse practitioner and a physician? This is a challenging question to raise, but explicitly considering it can shed light on the optimal use of MDs and NPs in healthcare.

How to define and measure TOLT?  This is key, because many tasks that are commonly assigned to physicians do not need a physician’s level of training, but rather a skilled team member. I focus here on clerical tasks that are not TOL. Defining clinical tasks as not TOL may also be useful, but is tricky, because the sum of doing many lower level clinical tasks (managing blood pressure, evaluating acute knee pain, following up on depression) may be a strong patient-physician relationship that makes doing the highest level, highest value clinical work possible.

How TOL is defined will determine the utility of the findings.  For example: prescriptions. A physician can make the decision with the patient to add a blood pressure medication. Communicating that decision to an assistant, such as an RN, takes 3 seconds. Putting that order into the computer and sending to the pharmacy make take one minute. Multiplied over thousands of prescriptions/renewals per year and that is a lot of waste. Deciding on the medication is TOLT, progressing through a series of drop down boxes to process a prescription is not.

What else is not TOLT? An OB/GYN in Michigan reports that her staff used to advise newly pregnant women about multivitamins; now the physician must now create an electronic order for multivitamins for each patient. A family physician in Wisconsin would previously simply ask her staff to do an ear wash for a patient, now she must create an electronic order for the ear wash.

Across the country physicians are spending a minute or more per patient creating the billing invoice, a task that previously took the physician a few seconds. Physicians at every task are taking on extra time to save a data entry clerk time.

In our state there is a new requirement that physicians complete the death certificate online. This sounds reasonable until you consider that allow it saves a data entry clerk time, this adds 7-12 minutes of physician time to the act of signing off on a death certificate.

A physician wrote recently “I am often working on charts at 4am until clinic and then after clinic until 10pm.” One large organization has data that 30% of their primary care physicians’ workday occurs between 7pm and 7am, and is spent doing EHR work (inbox and visit note documentation).  Another organization has data that only 20% of their PCP’s 11 hour workday is spent with the patient. (And available data would suggest that at least a third of that is actually attending to the computer, not the patient.)

It could be that everyone is working at the top of their license except the physician, who is now spending most of her days at a desk, filling out paperwork and providing electronic signatures for patients she barely knows. In no other industry is the highest trained professional spending most of her time on work that others could perform.

Christine Sinsky is an internal medicine physician who blogs at Sinsky Healthcare Innovations

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  • guest

    I think you are 1000% right about this, but we need to be very clear about making a distinction between the “top of the licence” time you are talking about here i.e. physicians doing clerical work are not working at the “top of their licenses” versus the language used by those who promote the “patient centered medical home.”
    In that construct, a physician working at the “top of her license” means that all the easy cases are being seen by an NP or a PA, and the complex/challenging/acute cases are seen by the MD, with everyone still doing their own load of clerical work that used to be done by clerical workers. As far as I can tell, in that model, no one is really paying that much attention at all to how much clerical work the physician is doing, since, as you mention, it is mostly done free of charge to the system, on the physician’s own time.

  • southerndoc1

    Good description of the problems we’re all aware of, but how about some real solutions that go to the root of the problems? Various work-arounds and hiring more staff (i.e. scribes) are only putting a Band-Aid on a gaping wound.

  • NewMexicoRam

    But the problem is, with 70% Medicare, I can’t afford to pay a personal scribe.

  • Patient Kit

    I agree. In many different businesses and organizations, mid-level management and high level execs do a lot of stuff themselves on their computers that secretaries, admin assistants and clerical staff used to do for them. It’s not just doctors who work directly on computers now. To some extent, almost everybody does. Hence, the downsized lean machines doing more with less that we’ve heard so much about.

  • Patient Kit

    Just want to say that I like your name. I’d go to a doctor named Dr 007.

  • buzzkillerjsmith

    This probably will not get better but rather will get worse because no one cares about our troubles. Hardly anyone even knows.

    Sure, people get irritated when they can’t get an appointment, but who in this country can connect the dots? 1%? 2%? And even a high percentage of those who connect them will connect them wrong. And even those who connect them correctly are outplayed by politicians at every turn. There is no hope for primary care medicine.

    TOL. I shake my head. Every PCP here knows that s$%* flows uphill in general medicine. It is easy for ancillary stuff to say that something is above their TOL and send it to us. It has always been that way.

    Answer: Get out of primary care if you can or don’t go into it if you have not yet made what is potentially the worse blunder of your professional career.

    Say you’re in a boat that just will not stop springing leaks. Should you keep patching them or should you get into another boat? You know the answer.

    • Deceased MD

      Good point. And it’s pretty scary connecting all those dots.

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