How to sign your name: A decades-old lesson that still resonates

I was a junior medical student, wearing a short white coat, pockets stuffed with reflex hammer and spiral bound Washington Manual of Therapeutics, rubber tourniquet and pens and pads. I was on a rotation out at the Dwight David Eisenhower Army Medical Center in Augusta, Georgia. DDEAMC was not too far from my home away from home, the Medical College of Georgia. I think I was in the OB-GYN clinic for that rotation, if memory serves, but it doesn’t really matter to our story this morning.

When you’re a junior medical student, you’re at the very bottom of the clinical food chain. You work long hours, you know absolutely nothing, and you’re trying to learn absolutely everything. You have all of the responsibility for your assigned tasks but zero authority to influence anything or anybody. In other words, you’re a grunt. You do the bidding of those above you, without a word, with no protest, with the overarching thought that if you keep your mouth shut, work hard and get through this year and the next and the next, you will finally be a resident. Then, praise the gods of medicine, you can inflict this same torture on the next batch of greenhorns that become your charges one day.

Now, that being said, in a clinic situation you usually find yourself running around behind an attending physician, a chief resident, a resident, a senior student or two, a nurse or two, maybe a physician’s assistant or nurse practitioner, and any number of other people in the day’s entourage, all of whom are more important than you. You speak when spoken to, you answer questions when asked (you damned well better know the answer or you are toast, not to mention supremely embarrassed), you carry things, look things up, run for charts (or at least you did in the days of paper charts that could be retrieved), and perform other duties as required. You do this all day, every day, even on weekends, without complaining during business hours, because you are paying thousands of dollars to be abused this way, and well, this is the way you become a doctor.

Am I painting a clear enough picture for you? Junior medical students are slugs. It’s just the way the game is played.

Now, why am I telling you all this? Why am I painting such a bleak, depressing picture of what it’s like to be the little guy in the short white coat that third year of medical school training? I’m doing this because I want to tell you about something critical, something key to my medical education that happened to me in that army clinic one day many, many years ago.

My attending physician was talking to me about what he expected of me, going over charting and seeing patients and writing notes and all the usual stuff. He then surprised me by asking me one simple question that I had never even thought about up to that point in my fledgling medical career.

“Have you figured out how you’re going to sign your name yet?”

“Sir?” I asked, not understanding exactly what he meant.

“Your signature. Have you figured out how you’re going to sign your name?”

“Well, Sir, I haven’t really given it that much thought, to be honest. Do I need to?”

(Junior medical students by definition ask dumb questions, according to everyone above them, and this was of course a dumb question. Of course I needed to. Otherwise, my attending physician would not be making a big deal about this in the middle of his clinic day with me.)

“Yes, you do. Figure out how you’ll sign your name on charts, prescriptions, notes, forms, and everything else. Practice it, and figure out how you want it to look. Then stick with it.”

“Yes, Sir. I will, Sir.”

Now, at this juncture my name and signature would have “JMS” after it, for you guessed it, junior medical student. The next year it would be SMS. Only after graduation from medical school would I be able to write MD after my name. This was the Holy Grail of training, I suppose, right up there with being able to wear three beepers instead of just one, signifying that one had arrived and was actually a real doctor.

I did as my attending asked me to, scribbling my name various ways, full, partial, initials, one initial and one full name, two initials, underlined, straight, slanted. I played with it for awhile. I thought about how many times I would be asked to sign my name over my coming medical career. Thousands, maybe millions of times. Who knew? I finally settled on a fairly short, easily cranked out version with my first two initials, last name, MD, and bold underlining flourish to finish it off with panache. It was fun to think about. It was fun to practice. More than that, though, that Army attending from many years ago taught me a lesson, unbeknownst to me at the time, that still resonates with me daily as I practice four decades later.

He taught me that my signature would literally signify me on paper, or in these days of the electronic medical record, in electronic form. It would be my proxy, my permission, my mandate, my stamp of approval, my order, my sanction, my concurrence. It would tell others that I had viewed or reviewed an article, a lab report, an x-ray, a medication order, or a discharge summary. It would signify that I had done a physical exam or taken a history. It would sign a death certificate after an unsuccessful code blue. Years later, it would certify that I was taking someone’s right to liberty away by committing them against their will to a psychiatric facility, a very serious act that I do not take lightly even to this day. It would sign authorizations for paychecks, performance reviews, and termination papers. It would prescribe medications to thousands of patients over the years. It would be me, on hundreds of thousands of pieces of paper, going to as many places to be seen by as many other people, all wanting to know that I had seen something, read something, approved something, or agreed with something.

I sign my name hundreds or even thousands of times per week now, both physically and electronically. For personal and professional reasons. I have never forgotten the day that my attending asked if I had thought about how I wanted to sign my name, how I wanted to present myself to the world as a doctor every time I wrote out those letters.

It is a privilege to do what I do every day. It is a great honor. I’m reminded of that every time I sign a prescription or an order or a progress note.

It’s such a little thing, how you decide to sign your name.

But as my attending helped me see all those years ago, it is key to who I am, what I do, and how I present myself to the world.

Greg Smith is a psychiatrist who blogs at gregsmithmd.

Comments are moderated before they are published. Please read the comment policy.

  • Ron Smith

    High Greg.

    Very interesting article. I guess I always did pay attention to the way I wanted my signature to look so never gave that a second thought.

    One physician I remember long ago also only signed his name in purple.

    Having thought about that many times, I began years ago using a fountain pen. Today my signatures are all signed in red with the same fountain pen, and I have carefully crafted the signature with personalized strokes and flair.

    This is not for purely egotistical or obsessive compulsive reasons.

    I actually do like to write and I joke with patients and staff about missing the bad handwriting class in medical school. A somewhat legible, yet highly stylistic, and practiced signature is an important link to me.

    I take care of a lot of children with ADD and those schedule II prescriptions must each be signed. Because the ink is bright red and has my own characteristic penship, it is one good way for the local pharmacists to know that the medication order is indeed authentic.

    Though this is important in preventing prescription medication abuse, I can imagine the careful thought you must give when your signature means someone’s full liberty is at stake.

    Warmest regards,

    Ron Smith, MD
    www (adot) ronsmithmd (adot) com

    • FCinNH

      It’s also important for the Staff that have to deal with your orders after you are gone, especially in departments that do not have face-to-face contact with you in regard to the orders, such as lab, radiology, EKG. We need to know which Dr. Smith it is who wrote these orders, especially if clarification is needed. Distinctive and consistent signatures can be a boon for this. Ancillary staff come to recognize which doctor it is by the “signature” (which is often illegible but the henscratch IS distinctive.). When you work (as I do) at a teaching hospital, it can be very confusing to know which Smith, Brown, or Lewis wrote the order, especially as the cast of characters changes every year. And I have seen cases where there are multiple R. Douglas’s in our database, so I have no idea which one actually saw the patient if that is all I have to go by. This has gotten much better with EMR’s (one of the few things that have) but not all orders come to us electronically. Whether your name and signature could be confused with other similar MD’s in your local area or at your admitting hospital should be kept in mind when you create your signature.

      • Ron Smith

        Hi, FCinNH.

        Well said. My days of hospital rounds ended about 6 or 7 years ago. My signatures goes on security paper (even briefly serialized when the DEA had that brainchild) with letterhead at the top.

        Even my EMR has always had my signature digitalized and printing on H&Ps.

        For you, this would be a case where near-field technology in combination with signatory might be a great idea.

        Ron Smith, MD
        www (adot) ronsmithmd (adot) com

  • Steve

    I’m an EM physician and my signature is a quick swoop that can be done in one penstroke that looks absolutely nothing like my actual name. This is then always followed by my own stamp on top of it. I do this for efficency and speed- I once timed it and it takes 7 seconds for me to write out each individual letter compared to less than a second for “the swoop”. As many times as I sign my name a day, this can actually add up. Now this time savings may be defeated with the addition of my stamp to the equation but I think we should be doing that routinely anway for absolute clarity.
    While one could argue that my signature would be easy to copy and the stamps can be reproduced and purchased on-line, I think the combination serves as enough of a deterrant that this won’t happen.
    One a more philosophical note- does it surprise anyone that someone in EM would want a signature that could be done so rapidly? It seems to match my personality. There’s probably a research opportunity out there to look at signature styles across specialities- maybe for the BMJ’s annual “joke study issue”.

  • rabornmd

    Just do not sign any forms where MD or DO is not clearly typed! Ask the company that sent the form for an address correction to include your professional designation. You earned it!

Most Popular